Harpenden Photographic Society Constitution
Name
The Society shall be called the HARPENDEN PHOTOGRAPHIC SOCIETY (HPS) and shall continue the activities of the Society of that name founded in 1936
The Society shall be affiliated to the Photographic Alliance of Great Britain through the Chilterns Association of Camera Clubs or any such association that may replace it.
Aims of the Society
Membership
Committee
A Committee of members shall direct the management of the Society. It shall be responsible for meeting such legal and administrative obligations as are necessary to fulfil the requirements of the Society as set out in this constitution.
It shall ensure the general welfare of the Society and shall be responsible for formulating and modifying, when necessary, the Rules of the Society. It shall consist of the following officers
Chairman
Vice Chairman
Membership Secretary
Treasurer
And a Maximum of 7 other members.
The Committee may co-opt members between AGMs up to a maximum of 11 in total membership of the Committee
In addition to the above, the committee shall elect a President biennially
Election of Committee
A meeting of members will be held, prior to the AGM, where all Committee members will be elected by the majority vote of the membership.
Finances
Constitutional Changes
Quorum
Dissolution
Approved by HPS Members June 2015.
HPS Chairman
The Society shall be called the HARPENDEN PHOTOGRAPHIC SOCIETY (HPS) and shall continue the activities of the Society of that name founded in 1936
The Society shall be affiliated to the Photographic Alliance of Great Britain through the Chilterns Association of Camera Clubs or any such association that may replace it.
Aims of the Society
- To provide the local community with a forum for people interested in all aspects of photography
- To help members to improve their photographic skills
- To broaden members’ outlook and appreciation of their environment
- To encourage members to share their knowledge and skills with other members and the wider community
- To educate members in new photographic techniques and related computer developments
- To provide a voluntary facility for photographing local events, activities and festivals for local clubs, associations and council departments
Membership
- Membership shall be open to anyone interested in photography whatever their level of photographic skills
- The Society shall have a non-discriminatory membership policy.
Committee
A Committee of members shall direct the management of the Society. It shall be responsible for meeting such legal and administrative obligations as are necessary to fulfil the requirements of the Society as set out in this constitution.
It shall ensure the general welfare of the Society and shall be responsible for formulating and modifying, when necessary, the Rules of the Society. It shall consist of the following officers
Chairman
Vice Chairman
Membership Secretary
Treasurer
And a Maximum of 7 other members.
The Committee may co-opt members between AGMs up to a maximum of 11 in total membership of the Committee
In addition to the above, the committee shall elect a President biennially
Election of Committee
A meeting of members will be held, prior to the AGM, where all Committee members will be elected by the majority vote of the membership.
Finances
- The Society shall be a non-profit making organisation.
- The Treasurer shall be responsible for managing the Society’s finances and shall present a set of audited accounts to the Annual General Meeting.
- The Treasurer shall recommend to members at a meeting held prior to the Annual General Meeting the annual subscription for the coming year. It shall be calculated to cover the Society’s
- annual running costs,
- a provision for the purchase or replacement of necessary equipment,
- and the maintenance of a surplus judged to be sufficient to meet unexpected changes in revenue or expenditure.
- Payments greater than one hundred pounds shall be made by cheque signed by the Treasurer and by the Vice Chairman. The cheques for payments under that sum may be signed by the Treasurer or the Vice Chairman.
- The Honorary Auditor shall be elected at the Annual General Meeting.
Constitutional Changes
- Proposed changes to the Constitution must be submitted, in writing, with a proposer and seconder, to the Committee at least one month prior to a General or Annual General Meeting
- The Constitution may only be altered at a meeting of the Society which has been previously notified with sufficient members present to form a quorum and with the majority being in favour of such alteration.
- An extraordinary General Meeting may only be convened at an ordinary meeting with a quorum of members present.
Quorum
- Half the members of the Committee shall form a quorum at Committee meetings and a quarter of the membership shall form a quorum at General Meetings.
Dissolution
- On dissolution or winding up of the Society any financial assets remaining after the realisation of the capital and any debts, together with any bank credit balance, shall be transferred to the current membership in equal proportions. Should there be a net liability upon dissolution or winding up, this liability shall be made good by the current membership in equal proportions. Any tangible assets shall be made available to a charitable or, failing that, some other voluntary organisation in the Harpenden District.
Approved by HPS Members June 2015.
HPS Chairman